Category: Consular

Death registration

Death Registration/Transportation of Mortal Remains/eCARE registration

Note: Apart from the general mandatory requirements mentioned above, applicant may be asked to submit additional documents.

Transportation of Mortal Remains

The eCARe (mohfw.gov.in) is conducting dead body/human remains clearance procedures electronically which is expected to transform the government functioning to a more efficient mode.

Click here for: eCARE user manual

Click here for: eCARE FAQ

• For the purpose of bringing back the mortal remains to India of an Indian national, registration of death at the concerned Indian Mission/Post is necessary, for which normally the following documents are required to be uploaded in eCARE:
  • Medical report / death certificate issued from a hospital
  • Copy of detailed police report, in case of accidental or unnatural death
  • Consent letter from next of kin of the deceased for local cremation / burial / transportation of mortal remains, duly attested by a notary
  • Copy of passport and visa pages
  • Embalming Certificate;
  • Non-communicable disease certificate;
  • Original Passport for cancellation; and
  • NOC from the Indian Embassy.

Note: If reports are in other languages, English translation from an authorized translator will be required.

In addition to the above, cargo booking details, passport & contact details of accompanied person and ID of Ambulance Driver and his contact details are also required.

Indian Mission remain in constant touch with the next of kin of the deceased Indian national to facilitate the transportation or local burial of the mortal remains in accordance with the wishes of the family of the deceased.

Local burial is possible with the consent of the legal heir(s) of the deceased. In the case of unclaimed bodies, local authorities take steps to dispose of them as they deem fit.

Duration for transportation of Mortal Remains

Local procedures for transportation of mortal remains of foreign nationals vary from 2 to 4 weeks due to local procedures as indicated above. If the death was due to unnatural causes and investigations are ongoing to ascertain the cause of death, it may take significantly longer, depending upon progress in the investigations.

• eCARe_User_Manual 
• FAQ e-CARe(V-2)

Birth Registration

The birth of every child born in the Republic of Uzbekistan to Indian parent(s) is required to be registered with the Embassy of India, Tashkent. The birth of a child in Uzbekistan is required to be registered with the Embassy within one year of the birth. A copy of the Extract from Birth certificate is issued by the Embassy to the child after registering his/her name as an Indian national and a separate Passport is issued to the new born baby.

Every child who is born to Indian parent(s) in Uzbekistan is issued a separate passport. It is not possible to include the child’s name in the passport of mother/father. There is no need to bring the new born child to the Indian Passport Application Centre.

Requirements for Birth Registration & New Passport for New Born Baby:

• Request for registration of birth of child born abroad under section 4(1) of the Citizenship Act (Form) or on the website https://indiancitizenshiponline.nic.in/Home2.aspx?formcode=09, duly attested by the consular officer.
  1a) In MHA registration, Indian address to be given as Current Address.
• Applicants are required to fill online application form at portal5.passportindia.gov.in and carry a printout of the filled-in application form duly signed by both parents [child’s thumb impression (left thumb for male & right thumb for female) should be affixed in the signature box].
• Annexure D to be signed by both parents and presence of both parents or either parent with passports of both the parents at the time of submission of application; OR Annexure C in case of single parent or the other parent not available for reasons mentioned in para III of the Annexure.
• Copy of Birth Registration Certificate issued by Ministry of Justice along with its English translation in original.
• Birth Registration Certificate in Original.
• Three recent passport-size photographs of 2 inch x 2 inch with white background. (Photo specifications)
• Photocopy of both parents’ passports (original to be shown for verification).
• Photocopy of both parents’ Domestic Passports.
• At least one of the parents should have spouse’s name endorsed in the passport.
• Prescribed fees: USD 27.

In case one of the parents is a foreign national, a certificate from the Embassy of the foreign country stating that the child has not been registered as their citizen and not issued any passport must also be submitted.

Late Registration of the Birth of the Child

The birth of the child is required to be registered with the Indian Embassy within one year of the birth. In case the registration could not be done for any reason, one of the parents of the minor may meet the Consular Officer with a request to register the birth, detailing the reasons for not registering the birth on time, along with the following documents:

• Online registration of the birth of the child born abroad under section 4(1) of the Citizenship Act on the website https://indiancitizenshiponline.nic.in/IC_4_1_tab.aspx, duly attested by the consular officer.
• An application detailing the reasons for not registering the birth within one year of the child’s birth.
• Applicants are required to fill online application form at portal5.passportindia.gov.in and carry a printout of the filled-in application form duly signed by both parents [child’s thumb impression (left thumb for male & right thumb for female) should be affixed in the signature box].
• Annexure D to be signed by both parents and presence of both parents or either parent with passports of both the parents at the time of submission of application; OR Annexure C in case of single parent or the other parent not available for reasons mentioned in para III of the Annexure.
• Copy of Birth Certificate issued by Ministry of Civil Affairs along with its English translation in original.
• Birth Registration Certificate in Original.
• Three recent passport-size photographs of 3.5 cm x 4 cm with white background. (Photo specifications)
• Photocopy of both parents’ passports (original to be shown for verification).
• Photocopy of both parents’ Domestic Passports.
• At least one of the parents should have spouse’s name endorsed in the passport.
• Prescribed fees: USD 27.

Passport and Consular Services

The Embassy of India in Tashkent administers the Passport Services for Indian Citizens residing in the Republic of Uzbekistan. The services are broadly classified as under:

• Re-issue of Passport against existing passport
• Birth Registration of child born in Uzbekistan and Issue of New Passport
• Miscellaneous Passport services

With the introduction of Machine Readable Passports (MRP) under ICAO guidelines, endorsements on passports are no longer possible. In all such cases, applicants are required to apply for Reissue of Passport.

GENERAL INFORMATION APPLICABLE TO ALL PASSPORT SERVICES

(For Fresh Passport / Reissue Passport / Duplicate Passport / Emergency Certificate (in case of lost/invalid Passport) / Police Clearance Certificate / Nationality Surrender Certificate /Identity Certificate Fresh/Identity Certificate Reissue)

• All applicants (including minors) should submit the application in person for identification.
• Only residents holding valid residence permit can submit their applications for reissue of passports.
• In the case of casual visitors, only Emergency Certificate is issued for return to India.
• An ordinary passport is valid for ten years from the date of issue.
• Minors are issued passports for 5 years or up to attaining 18 years, whichever is earlier.
• It may please be noted that the Passport Issuing Authority can issue passports even for a shorter duration under certain conditions.
• The Passport service asked for should be in the proper prescribed form accompanied with appropriate fees. The application for the service in any other form is not acceptable.
• Applicants are advised to ensure that their application in the prescribed format is complete in all respects; that all columns are correctly and legibly filled up and no column is left blank or unfilled / un-responded or vaguely filled with a dash, tick, etc.
• Please ensure that the applicant fills the surname column and the given name column correctly.
• In the permanent address (in India) column, please ensure that there is complete postal address including the Pin Code legibly.
• All signatures in the application should be with ballpoint pen of black or blue ink. Those who cannot affix their signatures like infants, minors or illiterate should put their thumb impression in the place of signature.
• The signature of the applicant should exactly fit in the prescribed column.
• All applications to be accompanied by self-attested photocopy of the passport (first two and last two pages and the page of observation including ECR/ECNR, if any, made by Passport Issuing Authority).
• Photographs should be in colour and against white background and should be of the size of 2 inch X 2 inch. The photograph should have a frontal view, with both ears and chin to forehead being visible. Eyes should be open. There should not be any distracting shadows on the face or on the background. Head coverings are not permitted. The expression on the face should look natural.
• It is an offence under the Passports Act 1967 to furnish false information in the application. Passport facilities would be denied on grounds of suppression of material information, submission of incorrect particulars, willful damage/loss of passport or for unauthorized change/tampering.
• The Passport can be impounded or revoked for violation of one or more of the provisions of the Passports Act.
• It is an offence to hold more than one valid passport at a time.
• A passport expired more than three years ago should be supported by a Sworn Affidavit explaining the circumstances and the reasons for the late renewal. A Sworn Affidavit is to be signed by the applicant in the presence of the Consular Officer.
• Normal fee for 36 page ordinary passport (Adult – USD 77/- and minors up to 15 years of age – USD 52/-) provided the applicant is eligible for that service.
• The delivery of processed documents is to be done preferably to the applicant himself/herself or to the person authorized by the applicant in writing and accompanied by the official receipt given to him/her at the time of submission.

1. Passport Application Forms: Compulsory on-line filling

Indian citizens living in the jurisdiction of Embassy of India, Tashkent are advised to use the new portal https://portal5.passportindia.gov.in/ henceforth for availing Passport Services.

All applications are required to be completed online. Procedure is as follows:

• Applicants are required to do one-time registration at https://portal5.passportindia.gov.in/ and create a USER ID.
• Login using the newly created USER ID and fill in the user-friendly application form online at the same portal.
• After submitting the form online, take a print out of the application.
• Affix photo at the designated place. (Signatures are required to be affixed before the Submission Officer of VFS.)
• Submit the print out along with required documents and prescribed fee at EOI, Tashkent.

Please visit Embassy website at https://eoi.gov.in/tashkent/?2238?000 for detailed information and for documents required you can visit https://www.passportindia.gov.in.

SEPARATE PASSPORTS TO MINOR CHILDREN:

All minor children will need a separate passport valid for 5 years from the date of issue or till 15 years of age whichever is less.

MISCELLANEOUS PASSPORT & CONSULAR SERVICES:

All applicants for miscellaneous Passport and Consular Services are required to fill up a “Miscellaneous Services” form and submit their passports.

CHANGE OF FIRST NAME/FULL NAME:

Applicant has to submit:

• Court Order or notarized affidavit
• Newspaper clipping of notice in city of applicant’s domicile in Uzbekistan
• Newspaper cutting of notice in state of applicant’s domicile in India

CHANGE TO MARRIED NAME:

Applicant is required to enclose a copy of the marriage certificate, sworn affidavit giving maiden and married names duly notarized by a Notary Public and husband’s passport. In case where first name also changes after marriage, additional requirements as indicated in “change of full name” are to be met.

REGISTRATION OF BIRTHS, AND DEATHS

Are also undertaken by the Embassy.

ALL LOCAL DOCUMENTS FOR ATTESTATION

(including attestation of degrees, etc., of students) are required to be initially attested by the Ministry of Foreign Affairs of the Republic of Uzbekistan. Applicant’s valid passport is also to be submitted.

ATTESTATION OF SIGNATURES ON AFFIDAVITS / POWER OF ATTORNEY

Issued by the judicial authorities in India, the documents are required to be attested by Attestation Cell, Ministry of External Affairs, Patiala House, New Delhi. The applicant is also required to submit his passport along with copy of the passport and one copy of the document to be legalized.

WHERE TO APPLY:

Application for passport/consular services can be submitted at Consular Section of the Embassy in Tashkent at the following address:

Embassy of India
Consular Section
16 Kara-Bulak (Vakhshskaya) Street, Mirzo Ulugbek District, Tashkent.
Telephones: (998-71) 140-0983, 140-0997, 140-0998
Fax: (998-71) 140-0999, 140-0987
Email: cons.tashkent@mea.gov.in

OBTAINING FORMS –

The application forms for various services can be obtained from Consular wing of the Embassy in Tashkent.

WORKING HOURS:

Applications are accepted at the counter between 0930-1200 hours on all working days and delivered between 1630-1700 hours.
In case an applicant desires to apply for any service after 1230 hrs. or on Holidays, an Emergency Fee of USD 35/- is levied. However, it is the discretion of the consular officer to decide what constitutes an emergency.

FEES & MODE OF PAYMENT:

[All fees to be paid in US$ and in cash]

Note: Fee once received will not be refunded, even if the application is withdrawn or the service refused.

ADDITIONAL INFORMATION:

• (i) Please read all instructions on the application form carefully before filling it out.
• (ii) Application forms should be filled in full, legibly and accurately. Incomplete and illegibly filled forms are returned without service.
• (iii) An Indian citizen who acquires Uzbek citizenship should surrender his/her Indian Passport to the Embassy for its cancellation. Possession of both Uzbek and Indian passports is illegal.

Please contact the Consular Section of the Embassy of India for more information and assistance.